Tag Archives: open access

Philip Cohen’s ASA Publications Committee platform


The American Sociological Association’s Committee on Nominations invited me to stand for election to the ASA’s Committee on Publications. I accepted the invitation reluctantly, because I am pessimistic about the opportunities to make progress on the most pressing issues before ASA, which I discuss below. I think it’s likely we’ll be in better shape for making big decisions in a few years, after the economics of publishing have gotten worse and (hopefully) alternatives such as SocArXiv and Sociological Science have gotten stronger.

But I appreciate the invitation, and I think there is something to be gained even if all I can do is raise the issues, and help disseminate important information (and my opinions) to the membership. And of course I can’t predict the future, and what the other present and future committee members will do, so who knows. Plus, it’s as a chance to spend time with the interesting and dedicated members of the committee and ASA staff.

Note on conflict of interest

I am the director of SocArXiv, a non-profit, open source, open access paper server for the social sciences, which I founded with a group of sociologists and library community leaders. I don’t draw a salary as director of SocArXiv, but if I can get grants for the project I might use them to buy off some of my time (meaning my salary doesn’t go up, but I work on SocArXiv instead of teaching), so you could say I stand to gain from promoting SocArXiv. And one of my ambitions in that role is to have ASA work with SocArXiv, for example in the dissemination of preprints and postprints from ASA journals, conference papers, and possibly innovative new projects like open peer review. I hope serving on this committee will help me advance SocArXiv’s agenda as well as ASA’s. So if that makes you uncomfortable you might not want to vote for me. In that case you might also consider the similar conflicts of interest held by the committee members who are, were, or hope to be editors of journals Sage publishes for ASA, or who otherwise benefit in their careers from the paywalled publishing status quo in academia. We’re all trying to do what we think is right and get paid and at the same time.

Basic perspective

In 2016 I wrote a short essay about ASA and publishing, and my basic perspective hasn’t much changed. Here is the gist from that essay.

The scholarly communication system is broken, and ASA lives off the money that brokenness creates. According to the 2016 budget report (I don’t see an update to this), 35% of total revenue comes from journal operations. That is $2.2 million that came from institutional subscriptions (mostly paid by the libraries of colleges and universities where ASA members work), under the contract with Sage. Increasingly, these subscriptions are part of big “bundles” of journals, in which individual libraries have little say over what they’re actually buying. Publishing the journals, in turn, costs 11% of total expenses, or about $717,000. So journal publishing produces money for other things the association does.

At the same time, ASA — like other paywall publishers — is in an increasingly defensive position, as open access alternatives spread and the cost of technologically and legally defending the paywall increases under pressure from Sci-Hub (which I wrote about here) and various other breaches. In a quasi-official statement from the ASA, publications director Karen Edwards wrote that Sci-Hub, “threatens the well-being of ASA and our sister associations as well as the peer assessment of scholarship in sociology and other academic disciplines.” Without the paywall, she implied, peer review itself cannot survive. I disagree.

More generally, ASA staff has raised alarms about the sustainability of the current model. From the Publications Committee minutes in spring 2016:  “The possibility exists that the journal world may not be as profitable in the future as it is now. The journal marketplace is shifting, and will continue to do so, so Council and EOB should keep an eye on this revenue source.”

We know that free journals could be published for a fraction of what ASA and Sage now spend and reap (one of the major expenses of any paywall publisher is developing and maintaining the technology to keep publications out of the hands of non-paying customers). That would mean giving up a substantial share of the association’s current income. And of course, it’s not a simple task. The basic goal is a future in which scholarly societies, academic libraries, and granting agencies together pay for scholarly publication, and cut out the for-profit publishers. That is instead of universities and federal agencies paying for research twice — once for the researchers, and once again for their published output — and all of it gets to be open access. This requires some institutional mechanism for collecting and distributing the funds used to produce open-access research output. Such solutions will require creativity, collaboration, and hard work. Designing a new system is relatively easy, but moving today’s institutional actors in that direction is not.


Here’s what I’d like to do, more and less implausible. These are overlapping and not mutually exclusive.

1. Adopt TOP guidelines for ASA journals

The Center for Open Science has published Transparency and Openness Promotion (TOP) Guidelines. The guidelines are incremental.  With almost 5,000 signatories — journals and associations — they include eight standards, each with three levels of stringency. Journals select which standards they will adopt and a level of implementation for each, ranging from disclosure requirements to verified replications. For example, we could say ASA journals will encourage data and code for analyses be posted publicly and require a statement about whether they are or not. We could encourage publication of replication studies. And so on. Even at low levels of implementation, they set an important tone and direction. This could be done for all of ASA, or individual journal editorial boards could implement them. In addition, by assigning openness badges to journals, authors, or papers, we can symbolically reward open scholarship practices.

2. Adopt preprints and data sharing

When people submit papers for ASA journals, they should be encouraged or required to post them on a public server (such as SocArXiv), along with data and code. When papers are published they can be linked to the preprints, ensuring readers are let to the final versions, while disseminating the research earlier, and free. As a model, consider the American Psychological Association, which has designated a preferred preprint server (PsyArXiv) and data archive (the Center for Open Science, which hosts SocArXiv and PsyArXiv).

3. Open conference papers

ASA requires complete papers be submitted for presentation at the annual meetings. We should make these papers available in a public archive, properly identified and preserved as part of the scholarly record. This is a key step in developing the working paper culture in sociology.

4. No new paywall journals

I will oppose the creation of any new paywalled journals, by ASA or its sections.

5. Flip ASA journals

The Holy Grail. Flipping journals refers to transitioning them from paywalled to open access. We can disseminate more sociology, better and faster, for less money. University libraries and university presses, and some foundations, can be mobilized to raise the money needed to launch sustainable models. For example, if a few hundred libraries would agree to give ASA what they spend on subscriptions to our journals, we could produce the same journals and open them to the public, cutting out Sage’s profits. My goal is for the ASA membership to task our association’s staff with figuring out how to pay for the journals without paywalls, which might require research and grants, and then bring proposals to the membership for approval.

6. Reduce revenue

ASA should make less money. Instead of making money from publications, we should just raise the money we need to publish journals, with the appropriate academic partners (universities and funding agencies). The many laudable things ASA does should be paid for voluntarily, by institutions or people who want to support them, rather than being paid for by publication profits from consumers (our employers) who have no choice but to subsidize ASA operations (and Sage profits).

7. Disseminate information

Too many sociologists don’t know how ASA works, how academic publishing works, and how we all fit into the overall system of research production and dissemination, the “scholarly communications ecosystem.” I would like to see us (starting with students) learning more about the politics and economics of this system, to have a better grasp of the big issues we face. On the publications committee I would hope to learn a lot, and help communicate this to our members and the public.


Here are some relevant experiences I’ve had. As editor, with Syed Ali (who is also running for publications committee!) of Contexts for three years (just completed), I was a non-voting member of the publications committee and got to see how it works. This included participating on a task force on the future of Contexts, which resulted in Sage agreeing to allow free downloads of the journal for the first 30 days of each issue, and in perpetuity after the first year. I’m the current chair of the Family section, and secretary treasurer of the Population section. I also successfully agitated for a new rule requiring ASA-award-winning dissertations to be publicly available. (For previous posts and activity related to ASA, visit the tag on this blog.) All that gives me some useful experience and knowledge.

I’d love for this election to help spur a more widespread discussion and debate over these questions. Without a majority on the publications committee or the ASA Council (and even with such a majority) this is a pretty daunting set of goals. I couldn’t pretend to promise results on any of these, but I pledge to at least promote these ideas, in the service of more research transparency and openness at lower cost.

The ASA election ballots will go out in April. To see what the Committee on Publications does, check out the committee records here.


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Let’s use award incentives to promote open scholarship (at ASA this year!)

At the American Sociological Association of America meetings in Montreal next month, I will begin a one-year term as chair of the Family Section. I’m honored to have been elected to this position, and will do my best to make a positive contribution in that role. Besides doing the job in the normal ways — organizing our sessions at the conference next year, coordinating committees, and so on — I will bring a proposal to the section’s council to open our graduate student paper award. Here’s what I mean.

Steps toward solutions

Sociology has an inertia problem with regard to open scholarship. Lots of us understand that it would be better if our work was shared faster and more freely. That would be better for the generation and dissemination of new knowledge, it would promote collaboration, reduce costs to the public, and increase our capacity for engagement with each other and the public. Unfortunately, the individual steps toward that goal are unclear or daunting. Many of us need promotion and tenure, which requires prestige, which is still driven by publication in the paywalled journals that work against our open goals: they slow down dissemination, restrict access to our work, and bilk our institutions with exorbitant subscription fees.

To help overcome this inertia, a group of us have created SocArXiv, a non-profit, open access, open source archive of social science research that allows free, immediate publication of papers at any stage of the publication process. When and if the papers are published in a peer-reviewed journal, the preprint version can link to the journal version, providing a free copy of the paywalled paper. (Here’s an example of a new paper published in American Sociological Review, with a free copy on SocArXiv, which includes a link to the ASR version). In the meantime, the paper is available to our peers and the public. It provides a time-stamped record of the development of our original ideas, and is discoverable through Google Scholar and other search tools. People can still get their jobs and promotions, but the quality, efficiency, and reach of our research is improved. And part of what we are rewarding is open scholarship itself.


Using awards

SocArXiv, of which I’m director, is trying to get the word out and encourage the use of our system, and open scholarship in general. One of our new ideas is opening paper awards. This may help people get in the habit of openness — and start to see its benefits — and also work against the negative impression that many people have of open access as a cesspool of low quality work. We hope this intervention will be especially effective coming early in the career of up-and-coming scholars.

Using its grant money and support from academic libraries, SocArXiv is offering sections of the ASA — like the Family Section — $400 to transport their paper award winner to the conference next year, if they using the archive as the submission platform for their awards. I’m bringing this proposal to the Family Section (and one just like it to the Population Section, of which I’m Secretary Treasurer).

We hope the open paper award will become a common best practice in our association — still providing the prestige and reward functions of the award, but also promoting best practices with regard to open scholarship, increasing our visibility, building the scholarly communication infrastructure of the future, and generating buzz for our conference and our research.

There are possible objections to this idea. Here are a few, with my responses:

  • Sharing unpublished work will lead to someone stealing their ideas. You protect yourself by posting it publicly.
  • We shouldn’t promote the dissemination of research that hasn’t been peer reviewed yet. We do this all the time at conferences, and SocArXiv allows posting updated versions that replace the original when it is revised.
  • This would impose a burden on people submitting papers. Being considered for an award is a privilege, not a right; it’s OK to require a short, free submission process.
  • Sharing a paper publicly will compromise its publishability later. All ASA journals, and all journals worthy of our support, allow posting preprints prior to publication. Here’s a list of 25 top journals and their policies.


In the case of the Family Section, it looks like no change in the bylaws is needed, because they don’t specify the submission process for the graduate student paper award. They state:

Best Graduate Student Paper Award. The committee will be chaired by the Section Chair. Two additional members of the Section will be appointed by the Section Chair. The committee will select a best paper from among nominations submitted. Papers, dealing with a family-related topic, may be either published or unpublished and must have been writted by a graduate student (or group of graudate students) while still enrolled in a graduate program. The award, in the form of a Plaque and citation, shall be presented at a Section Reception (or, in the event no reception is held, at a Business Meeting of the Section).

Instead, I think we can just revise the call for award nominations, like this:

The Family Section Outstanding Graduate Student Paper Award

​Deadline: 3/13/2018

Graduate students are invited to submit an article-length paper on the family. The paper should represent a finished product rather than a proposal for future work. The submission can be based on a course paper, a recently published journal article, a manuscript under review at a journal, or a conference presentation. Co-authored papers are acceptable if all authors are students, although the prize will be shared. The paper must have been written when the author was enrolled in a graduate program. The paper may not exceed 30 pages or 11,000 words. Submissions are made by posting the paper on SocArXiv and sending a link to the paper to the committee chair, Philip N. Cohen, at pnc@umd.edu. To submit your paper, go to SocArXiv.org, and click “Add a preprint.” If you don’t yet have an account, you will fill out a short form — it’s free, non-profit, and won’t spam you! For assistance, contact socarxiv@gmail.com or consult the FAQ page. Please indicate whether you would like your paper to be included in a public list of submissions (this will not affect your chances of winning). The winner will receive a plaque and travel reimbursement up to $400 to attend the 2018 Family Section reception at the ASA meetings.

The Family Section Council will consider this proposal next month in Montreal. Please let us know what you think!

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Update on SocArXiv and social science without walls

social science without walls

Meanwhile, over at SocArXiv, we’re working on revolutionizing the research process and how we communicate about it in the social sciences. You can follow the exploits of the SocArXiv project on our blog SocOpen. There you can read, most recently:

That’s the update!

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